Instead of applying through a portal or applicant tracking system, some job listings require you to email your resume to the employer. In these situations, you’ll need to consider more than just submitting a few papers. In this post, we will share with you some of the helpful tips for emailing a resume.
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Tips For Emailing A Resume
Follow the directions
When emailing a CV, the first criterion is to follow the job description completely. If the job posting requests that you send your resume in a specific format or store it under a specific name, be sure you follow the instructions. Employers are less inclined to examine submissions that do not adhere to all submission guidelines.
Attach the right files
If the job posting specifies a specific file type for your resume, you should use that one. If you don’t have a PDF or Word document, you should attach your resume as a PDF or Word document (.doc or .docx). These are the most prevalent formats, and employers will expect you to use them.
It’s a good idea to use a PDF because it ensures that the document will look the same on any computer. If the employer has a different operating system or word processing software, a Word document may seem differently.
You can also attach your cover letter to the email. Make sure it’s saved in the same file format as your resume and that the formatting matches as closely as feasible. If your cover letter is attached as a document, utilize the email body to briefly describe yourself and your application.
Use clear filenames
The filenames for the documents you give to the employer must be clear and include your name. Because they don’t include your name or any information about your candidacy, generic filenames like Resume1.pdf or resume-2020.docx will be tough for the company to identify and refer to. Your files will end up in the same folder as everyone else who failed to give their résumé a clear title.
Giving your resume a readable title that includes your name, such as john-smith-resume.pdf, will make it easier for the employer to find it.
Use a clear subject line
When considering whether or not to open your mail, the subject line is the first thing the employer will see. Make sure your subject line properly describes the message’s objective so the employer doesn’t misinterpret it as spam or ignore it. The job title and your name should be included in the subject line, which should be proofread for spelling problems.
Keep it simple
Keep the typeface and design simple whether you post your resume into the body of an email message or send it as an attachment. Remove any fancy formatting and use an easy-to-read typeface. Use HTML, emoticons, colored fonts, and graphics sparingly. Because you don’t know what email client the employer uses, keep it basic. A structured message may not be seen by the employer in the same manner you do.
Be polite and professional
Even while your CV, cover letter, and other application documents will do the majority of the work, the email message itself should be professional and kind. It can be brief, but formality is anticipated because this is still a business interaction.
Make sure your email address is acceptable, preferably a version of your name, and that the email body exhibits clear and professional communication skills.
Include your signature
Include an email signature with your contact information at the bottom of the email message so the hiring manager may easily reach you. Include your name, email address, phone number, and the URL of your LinkedIn page, if you have one, in your signature. This is one of the tips for emailing a resume.
Customize your email for every application
Similar to a résumé, you should tailor your email to the job you’re applying for. A boilerplate letter can be detected by hiring managers from a mile away. Despite the fact that your email will be brief, your personality and excitement for the job should shine through.
Address the hiring manager by name if feasible, and provide the position title and firm name in the body of your email so it’s apparent what you’re applying for. Because the organization may have numerous openings, you should be as specific as possible about which role you are interested in.
